PD DIKTI Data Update

PD DIKTI Data Update

In accordance with the regulations of the Indonesian Ministry of Education regarding the Higher Education Database (PDDikti), all universities in Indonesia are required to maintain and report accurate academic data. Therefore, IPB provides a PDDikti data update service to help ensure that student and academic information recorded in the PDDikti system remains accurate and up to date :

1. PDDikti Reporting Period :

PDDikti reporting requirements apply based on the type of university and student admission year:

• Public and private universities under the Ministry of Education are required to report student data starting from the 2003/2004 academic year.
• Universities under the Ministry of Religious Affairs are required to report student data starting from the 2009/2010 academic year.
• Universities managed by other ministries or non-ministerial government institutions are required to report student data starting from the 2012/2013 academic year.
• Private universities transferred from other ministries to the Ministry of Education follow the reporting period stated in the official transfer decree.
• The starting period for reporting may also depend on the study program’s official operational permit and reporting status in the PDDikti system.

2. Student Data Verification:

For government institutions, private organizations, or members of the public who wish to verify student data, please note the following:

• For student data from public and private universities under the Ministry of Research, Technology, and Higher Education prior to the 2003/2004 academic year, verification should be conducted directly through the respective university or the regional higher education authority for private universities.
• For student data from universities under the Ministry of Religious Affairs prior to the 2009/2010 academic year, verification should be conducted through the respective religious higher education institution or the regional higher education authority for private religious universities.
• For student data from universities under other ministries or non-ministerial government institutions prior to the 2012/2013 academic year, verification should be conducted directly through the respective university.
• For student data from private universities transferred from other ministries to the Ministry of Research, Technology, and Higher Education prior to the transfer decree period, verification should be conducted directly through the respective university.

3. PDDikti Reporting Compliance.

Universities are expected to report PDDikti data completely, accurately, and on time for each applicable reporting period.

• Source: Circular Letter on the Initial PDDikti Reporting Period No. 5478/A.P1/SE/2017

Student Data Change Procedure

1. General Requirements

Submit a cover letter regarding the proposed student data changes from the head of the higher education institution through the vice rector for academic affairs, vice director for academic affairs, or vice chair for academic affairs. The letter must include the reason for the requested data change and be accompanied by a scanned color copy of the original Identity Card (KTP) or Family Card (KK).

2. Specific Requirements:

No.	Changes	Supporting Documents
1.	Student Identification Number	Student ID Card (KTM) Degree Certificate and Academic Transcript (for graduates) Study Result Card (KHS)
2.	Student Name	Birth Certificate, Certificate of Birth, or Family Card Student ID Card (KTM) Degree Certificate and Academic Transcript (for graduates)
3.	Mother’s Maiden Name	Birth Certificate, Certificate of Birth, or Family Card
4.	Place of Birth	Birth Certificate, Certificate of Birth, or Family Card Student ID Card (KTM) Degree Certificate and Academic Transcript (for graduates)
5.	Date of Birth	Birth Certificate, Certificate of Birth, or Family Card Student ID Card (KTM) Degree Certificate and Academic Transcript (for graduates)
6.	Registration Period	Student Admission Letter
7.	Gender	Subject to the General Requirements

3. Processing Procedure

• The Directorate General of Learning and Student Affairs verifies, validates, and approves proposed student data changes for State Universities (PTN) and Official Higher Education Institutions (PTK) within a maximum of 30 (thirty) working days from the date the proposal is recorded in PD-DIKTI.
• The Higher Education Service Institution (formerly Kopertis) verifies, validates, and approves proposed student data changes for private universities (PTS) within a maximum of 30 (thirty) working days from the date the proposal is recorded in PD-DIKTI.
• The higher education data management working group under the Ministry of Religious Affairs verifies, validates, and approves proposed student data changes for Religious Higher Education Institutions (PTA) within a maximum of 30 (thirty) working days from the date the proposal is recorded in PD-DIKTI.
• Proposed changes must be submitted through the Forlap PD-DIKTI application.

Source: Decree of the Director General of Belmawa on Student Data Change Procedures.